Compliance PM
Philadelphia, PA, 19103
Apply now: Project Specialist, Hybrid (Philadelphia, PA tri-state area). Start date is ASAP for this Contract-to-Hire position.
Job Title: Project Specialist
Location-Type: Hybrid, Philadelphia, PA tri-state area (onsite required 2-3 days/week during peak season; on-demand onsite flexibility required)
Start Date: ASAP
Duration: Contract-to-Hire
Compensation Range: $35-$42/hr
Benefits: Eligible for Health, Dental, Vision, and 401K
Visa Sponsorship: Not eligible for visa sponsorship
Job Description:
The Project Specialist manages RFP and proposal workflows from intake through submission, coordinating across sales, design, and cross-functional teams to deliver compliant, high-quality proposal packages under strict deadlines.
Job Summary
•Manage assigned RFP and proposal projects from intake through final submission, balancing 5-10 concurrent projects and up to 15-20 during peak season
•Review RFP requirements, bidder criteria, forms, and document and signature requirements to ensure completeness and compliance
•Coordinate distribution, alignment calls, reference collection, and document completion with sellers and proposal designers
•Manage electronic and wet-signature workflows, including preparation of onsite submission packages as needed
•Track all project activity in Smartsheet and Workfront, and use Adobe Acrobat for form completion and document management
•Perform quality assurance reviews using established checklists, ensuring accuracy and adherence to a 24-48 hour distribution SLA
•Suggest and implement process improvements and share best practices across the team
Minimum Requirements:
•1-3 years of experience supporting RFPs, proposals, or detail-heavy document workflows
•Proven ability to prioritize and manage multiple projects at different stages simultaneously under tight deadlines
•Strong organizational, written, and verbal communication skills with a track record of cross-functional coordination
•Proficiency with Smartsheet, Adobe Acrobat, and Microsoft Office (Word, Excel, PowerPoint)
•Flexibility to work beyond standard hours during deadline-driven periods and report onsite as needed for wet-signature documentation
Preferred Qualifications:
•Experience with Workfront or Salesforce
•Background in hospitality, healthcare, food service, facilities, workplace services, or student nutrition
•Experience working in a large, fast-paced enterprise environment
•Demonstrated tenure and follow-through, with no more than 2 employers over the most recent 3-year period
•Bachelors Degree
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