Proposal Specialist
Centerville, VA, 20120
Job Title: B2G Proposal Specialist
Location-Type: Remote (U.S. Based – EST or CST Preferred)
Start Date Is: ASAP
Duration: 2 months
Compensation Range: $33/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship.
Job Description:
Seeking an experienced B2G Proposal Specialist to support high-priority State and Local Government (SLED) proposal efforts in a fast-paced GovTech environment. This individual will own the end-to-end proposal lifecycle, partnering with Account Executives and Subject Matter Experts to develop compliant, compelling, and evaluator-focused responses for RFPs, RFIs, and RFQs.
This role requires someone who can step in immediately with minimal ramp-up, independently manage multiple active pursuits, and thrive in deadline-driven environments. The ideal candidate has extensive experience interpreting government solicitations, building compliance matrices, coordinating cross-functional teams, and writing proposal content from scratch while ensuring all submission requirements are met.
Day-to-Day Responsibilities:
- Own the full lifecycle of government proposal responses (RFPs, RFIs, RFQs) for State and Local Government opportunities
- Interpret solicitation requirements and develop compliance matrices, response outlines, and proposal schedules
- Write clear, compliant, evaluator-focused proposal content, including technical, operational, implementation, and management responses
- Partner with Account Executives to support proposal strategy, win themes, and active pursuits
- Coordinate with Subject Matter Experts across Product, Engineering, Operations, Legal, and Finance to gather proposal inputs
- Manage proposal timelines, reviews, version control, and submission logistics to ensure on-time delivery
- Track amendments, Q&A responses, and solicitation updates throughout the proposal lifecycle
- Maintain proposal quality, compliance, and document consistency across all deliverables
- Leverage AI tools, including Claude and other generative AI platforms, to accelerate content development, improve proposal quality, and streamline collaboration
- Participate in daily stand-up meetings and communicate project status, risks, and blockers
Minimum Requirements:
- 5–7 years of experience leading end-to-end government proposal development for State and Local Government (SLED) opportunities
- Proven experience managing multiple concurrent RFPs, RFIs, and RFQs in a GovTech, SaaS, or technology environment
- Strong expertise in RFP interpretation, compliance matrix development, requirements traceability, proposal administration, and submission management
- Experience writing proposal content from scratch, including technical, implementation, operational, and management narratives
- Proficiency with Microsoft Word, Adobe InDesign, and proposal content management platforms such as Responsive, RFPIO, Loopio, or Qvidian
- Experience coordinating cross-functional stakeholders, including Sales, Product, Engineering, Legal, and Subject Matter Experts
- Familiarity with Shipley methodology principles and evaluator-focused proposal development
- Experience using AI tools such as Claude, ChatGPT, or other generative AI platforms to improve proposal development workflows
- Excellent project management, communication, organizational, and stakeholder management skills
- Self-starter with the ability to work independently in fast-paced, deadline-driven environments with minimal oversight
Preferred Qualifications:
- Experience supporting GovTech or SaaS organizations selling into State and Local Government agencies
- APMP Certification or formal proposal management training
- Experience with Salesforce or other CRM platforms
- Familiarity with procurement portals such as GovWin, BidNet, Bonfire, OpenGov, GovSpend, or similar
- Experience developing proposal templates, content libraries, and standardized proposal processes
- Previous experience supporting capture strategy or competitive positioning efforts
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