Associate Project Manager / Business Administrator
Baltimore, MD, 21201
Apply now: Associate Project Manager / Business Administrator, location is Onsite/Hybrid (Baltimore, MD 21201). The start date is ASAP for this Contract position.
Job Title: Associate Project Manager / Business Administrator
Location-Type: Onsite/Hybrid (5 Days A Week OnSite in Baltimore, MD 21201 – with option for 1 Day A Week Remote after initial ramp up period)
Start Date Is: ASAP
Duration: Contract (12 Months w/ possibility for conversion)
W2 Pay Rate Range: $45/hr - $60/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship .
Job Description:
Provide senior-level executive, administrative, financial, and project support to a large facilities and capital projects department, helping leadership organize budgets, presentations, meetings, office operations, and a portfolio of complex projects.
Day-to-Day Responsibilities:
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This department oversees design, construction and activation of all Capital projects
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Provide direct executive and administrative support to department leadership
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Coordinate meetings, calendars, catering, supplies, and overall office operations
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Prepare leadership for team, project, and financial meetings
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Build and format PowerPoint presentations and internal project materials
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Gather information from internal stakeholders for presentations and reports
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Maintain and organize Excel spreadsheets containing project and financial information
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Support budgeting, financial updates, expense tracking, and department financial management
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Help organize approximately 30 active projects across various phases
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Support projects ranging from smaller initiatives to multi-year, multimillion-dollar capital projects
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Track information across multiple funding sources and complex project schedules
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Coordinate and run meetings while documenting and following up on key action items
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Work across project management and financial systems to maintain accurate information
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Provide administrative support to a large department with approximately 30 team members
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Help streamline information and workflows in a fast-paced, high-volume environment
Minimum Requirements:
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5 years of executive assistant, business administration, project administration, or comparable support experience
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Experience supporting senior leadership and large teams/departments
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Experience supporting an enterprise organization
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Construction, Facilities, or Capital Projects experience
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Advanced Excel skills and comfort working extensively with financial and project data
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Strong PowerPoint and presentation preparation experience
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Experience gathering information from stakeholders and preparing executive-ready materials
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Strong understanding of financials, budgeting, and expense tracking
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Comfortable working with numbers and complex budgets
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Experience supporting large, complex, multi-year and multimillion-dollar projects
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Experience coordinating meetings, calendars, catering, supplies, and office operations
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Experience working across project management and financial systems
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Ability to manage multiple projects, priorities, and requests simultaneously
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Strong business mindset with excellent organizational skills
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Comfortable working in a fast-paced support function
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Bachelor's degree required
Preffered Qualifications:
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Construction industry experience
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Experience supporting a facilities or capital-projects PMO
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E-Builder / Trimble Unity Construct experience
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