Recruiting Operations Specialist
San Francisco, CA
Apply now: Recruiting Operations Specialist, location is Remote. The start date is ASAP for this 8 month contract position.
Job Title: Recruiting Operations Specialist
Location-Type: Remote
Start Date Is: ASAP
Duration: 8 month contract, potential to extend/convert
Compensation: $110/hr
Job Description:
Seeking a Recruiting Operations Specialist to support and optimize recruiting systems, workflows, integrations, and process efficiency for a high-growth talent organization.
Day-to-Day Responsibilities:
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Administer and optimize Greenhouse configurations, workflows, templates, and system settings
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Respond to recruiting systems tickets submitted through JIRA
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Configure, test, and implement system updates and enhancements
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Standardize recruiting processes and automate manual workflows where possible
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Support integrations across recruiting tools and partner with technical teams on custom solutions
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Build compliance checks, alerts, audits, and reporting processes
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Manage vendor-related technical issues and act as liaison for recruiting systems support
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Create and maintain documentation, enablement materials, and self-service resources
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Partner cross-functionally with recruiting, people operations, IT, onboarding, and hiring teams
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Balance reactive support work with longer-term systems and process improvement initiatives
Requirements:
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Must-Haves:
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5 years of experience in recruiting operations, HR operations, recruiting systems, or related fields
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Strong hands-on Greenhouse ATS experience, clearly reflected on the resume
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Experience with systems configuration, settings, workflows, templates, and permissions
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Ability to troubleshoot recruiting tech stack issues and support integrations
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Experience improving recruiting processes and reducing manual work
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Strong project management skills with ability to manage ambiguous asks and drive execution
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Ability to prioritize urgent tickets against ongoing project work
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Strong communication skills with ability to explain technical concepts to non-technical stakeholders
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Enablement mindset with experience supporting recruiters and building documentation
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Comfort working in fast-paced, high-growth environments
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Nice-to-Haves:
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Experience with JIRA, Workday, Gem, ModernLoop, LinkedIn Recruiter, or similar tools
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Experience with compliance reporting, audits, or controls
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Familiarity with APIs, Zapier, Google Apps Script, or system connection tools
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Experience with vendor management and recruiting system integrations
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Background supporting technical recruiting organizations
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Experience with analytics, reporting, or data visualization tools
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Experience at large-scale tech companies or complex hiring environments
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Familiarity with CodeSignal or similar assessment platforms
- Background in instructional design or enablement content development
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Strong Positive Signals
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Greenhouse Administrator or Superuser experience with configuration responsibilities (workflows, permissions, templates, integrations)
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Experience owning or improving recruiting system workflows rather than only using the tools
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Background supporting large tech companies or organizations hiring at scale
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Experience working directly with recruiters to solve systems issues or automate processes
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Demonstrated process optimization or automation projects within recruiting systems
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Experience working with multiple recruiting technologies (Greenhouse, Gem, ModernLoop, JIRA, Workday)
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Experience managing integrations between recruiting tools and vendors
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Evidence of project ownership for systems improvements or implementations
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Experience building documentation, enablement resources, or internal knowledge bases
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Comfortable working in high-growth or fast-paced recruiting environments
Strong Negative Signals
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No Greenhouse experience or only experience with other ATS platforms (Workday-only ATS experience is not sufficient)
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Candidates whose experience is primarily recruiting, coordination, or HR generalist work without systems ownership
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Profiles focused on programmatic recruiting operations such as referrals, onboarding programs, or employer branding
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Experience limited to small early-stage startups without formal recruiting infrastructure
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Candidates focused on high-volume entry-level recruiting environments (retail, hospitality, call centers)
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Individuals who have only used ATS tools but never configured or administered them
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Lack of experience troubleshooting recruiting tools, integrations, or workflows
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Candidates who primarily worked in non-technical HR operations roles without recruiting tech exposure
Benefits:
This role is eligible to enroll in both Mondo's health insurance plan and retirement plan. Mondo defers to the applicable State or local law for paid sick leave eligibility
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